Thank you for your interest in Shadowbrook Restaurant!

For over sixty years Shadowbrook has been recognized for excellence in dining. Award-winning service, fine food and liqueurs, and a world famous ambiance combine to provide the perfect setting for special events, tour groups from around the world, meetings, celebrations and family dining.

Located just 40 minutes south of San Jose in the delightful village of Capitola-by-the-Sea, Shadowbrook is best reached by its own quaint cable car down a lushly-landscaped hillside. Nestled on the banks of Soquel Creek, the heart of Shadowbrook is a log cabin originally built as a summer home in the 1920's. The interior is rich with old-world charm, and a variety of private dining rooms will ensure a setting, which is appropriate for your needs. Choose from the elegant Main Dining Room with its massive creekside windows; the wood-paneled Wine Cellar; the airy Garden Room; the original Fireside Room; the creekside Greenhouse; or the Redwood Room overlooking the Chef's herb garden.

Shadowbrook has been consistently voted "Northern California's Most Romantic Restaurant" and "Best Restaurant in Santa Cruz County" by the readers of San Francisco Focus, Northern California's largest circulation magazine. Mumm's Champagne has also honored Shadowbrook with its "World Stars Award", and most recently the restaurant was bestowed with the S.C.O.P.E. award for its beautiful walkways, waterfalls and landscaping.

With a setting and service that will exceed your expectations, and the flexibility to meet your needs for privacy and efficiency, Shadowbrook will make your event most memorable.
We invite you to consider the many options offered at Shadowbrook Restaurant. Please take a moment to review this informational packet, which will assist you in designing your own custom special event, and then call our Banquet Coordinator at (831) 475-1222 for reservations and answers to your questions and concerns. We look forward to serving you and your guests.

Allyson Grande
Special Event Coordinator
(831) 475-1222
P.O. Box 65
Capitola CA 95010
banquets@shadowbrook-capitola.com

> Banquet Information Request Form
> Special Event Information
> Private Dining Rooms

SHADOWBROOK SPECIAL EVENT INFORMATION

Several Special Event spaces are available for groups from 10 to 100 people.

Shadowbrook provides a professionally staffed Banquet Department to help coordinate your Special Event.

Compliments of Shadowbrook: Tables and chairs; tablecloths and napkins; service ware; skirted hors d'oeuvres and Gift tables, parking, set-up and breakdown.

Shadowbrook agrees to provide the food, beverages, services and other arrangements set forth in this contract and the Engager agrees to pay said charges and all other amounts as noted herein when presented.

Monday through Friday beverage service for day events consist of: coffee, tea, soft drinks, pre-selected beer and pre-selected wine only. All beverages will be charged based on consumption and added to the main bill.

A minimum deposit of $500.00 to $2,500.00 is required to secure Special Event space. The deposit is fully credited to the final bill upon completion of the event. The deposit is refundable if cancellation, room change or date change is made 30 days or more prior the scheduled event. Up to seven days prior to the scheduled event, 50% of deposit will be refunded.

A minimum of food and beverage sales excluding gratuity, service charge and sales tax, is required for exclusive use of Special Event space. If food and beverage sales fall below the established minimum amount, a fee will be assessed to satisfy the established minimum.

• A fee of $4.00 per guest is charged for the service of dessert brought to Shadowbrook.
  
  Shadowbrook does not permit alcoholic beverages purchased elsewhere to be served on the premises other than bottled wine. A per-bottle "corkage" fee of $20 for the first bottle and $30 for each additional for service will be applied. However, wine that is currently offered by the Shadowbrook or any fortified wine is prohibited to be brought in and served.
  
  Personalized decorations may be used, but only with advance approval by the Banquet Department. All décor brought in by guests or vendors must be removed at the conclusion of the Special Event to avoid a cleaning fee.


• Your "guaranteed guest count" is the amount of people you expect to attend your event. The "guarantee" is due no later than 7 days prior to the date of your event. Once you have "guaranteed" a specific number that number cannot be decreased but can be increased, within reason. You will be charged for the number that you "guarantee."
  
  Shadowbrook reserves the right to assign a different Special Event space, should the original estimate of attendance or room seating requirements be significantly altered.
  
  Shadowbrook prepares to service Special Events at the specified scheduled times. It is important that Special Event space is vacated promptly at the specified departure time.
  
  In addition to your contracted facility fee that is applied to the bill, a charge of $100.00 per hour is imposed for Group Events on Saturday evening that exceed the specified departure time. All charges and prices are subject to a service charge (19%) and applicable California sales tax. Shadowbrook's service charge reflects a policy established for Special Events. It covers the compensation for service staff as well as other overhead expenses related to Special Event sales and services. By law, the service charge is subject to California sales tax. Any gratuity for service staff is strictly voluntary and not an assumed part of the expense.
  
  Shadowbrook makes every effort to maintain menu prices and selections. However, items may not always be available and prices and menus are subject to seasonal change with a minimum of 30 days notice.
  
  Promotions, complimentary beverages, seasonal and other discounts are not available for Special Events.
  
  All menu selections will be printed on a custom menu for your guests to select their entree the night of your event. Please select a vegetarian option in addition to your 3 entrée options if needed – same with a children's selection. If your group is over 46 guests, please provide entrée counts for the night of your event.

The following is a price list and description of our private rooms and services.

The Owner's Private Reserve The Owner's Private Reserve seats up to 18 guests.
The Owner's Private Reserve is located on the main dining entry level. It's a cozy room with both a fireplace and aquarium adding to its ambiance.
~Facility Fee: $100 for evening and daytime events.
~Evening availability: Sunday through Friday this room is available at anytime with a Food and Beverage Minimum of $500. On Saturday evenings this room is available from 4:00 pm to 6:30 pm with a $500 Food and Beverage Minimum, however, if you would like to arrive at anytime the Food and Beverage Minimum is $1000.
~Daytime availability: Guests have a 3 hour time frame. Arrival time is flexible between 10:00 am and a departure time no later than 3:00pm. The Food and Beverage Minimum is $1000.

The Redwood Room The Redwood Room seats up to 26 guests on five individual tables or one long table that seats a maximum of 20 guests.
The Redwood Room is located off the main entry level. Built with an abundance of beautiful redwood milled from old wine barrels, it opens onto a by-level brick and wood patio overlooking our Chef's herb garden. The patio is a perfect setting for stand-up hors d'oeuvres and beverage service prior to a seated dining experience.
~Facility Fee: $100 for evening and $150 for daytime events.
~Evening availability: Sunday through Friday this room is available at anytime with a Food and Beverage Minimum of $750. On Saturday evenings this room is available from 4:00 pm to 6:30 pm with a $750 Food and Beverage Minimum, however, if you would like to arrive at anytime the Food and Beverage Minimum is $1500.
~Daytime availability: Guests have a 3 hour time frame. Arrival time is flexible between 10:00 am and a departure time no later than 3:00pm. The Food and Beverage Minimum is $1000.

The Wine Cellar Room The Wine Cellar Room seats up to 46 guests on nine individual tables or one long table that seats a maximum of 22 guests.
The Wine Cellar Room is a delightful setting for private parties. It was once used as the restaurant's original wine cellar. Though now it's cozy with a corner fireplace, rich redwood and old world brick craftsmanship plus hundreds of wine bottles nested in storage. It is perfect setting for larger, yet intimate parties.
~Facility Fee: $100 for evening and $250 for daytime events.
~Evening availability: Sunday through Friday this room is available at anytime with a Food and Beverage Minimum of $1250. On Saturday evenings this room is available from 4:00 pm to 6:30 pm with a $1250 Food and Beverage Minimum (limited availability).
~Daytime availability: Guests have a 3 hour time frame. Arrival time is flexible between 10:00 am and a departure time no later than 3:00pm. The Food and Beverage Minimum is $1000.

The Greenhouse Room The Greenhouse Room seats up to 60 guests on thirteen individual tables or one long table that seats a maximum of 36 guests.
The Greenhouse Room is set near the bank of Soquel Creek and opens onto our creek side brick patio. There are large windows running the length of the dinning room giving the experience of dining at waters edge. Though very popular for daytime events, the Greenhouse Room is a comfortable and casual environment for dinner parties and special events of all kinds.
~Facility Fee: $100 for evening and $250 for daytime events.
~Evening availability: Sunday through Friday this room is available at anytime with a Food and Beverage Minimum of $2000. On Saturday evenings this room is available from 4:00 pm to 6:30 pm with a $2000 Food and Beverage Minimum (limited availability).
~Daytime availability: Guests have a 3 hour time frame. Arrival time is flexible between 10:00 am and a departure time no later than 3:00pm. The Food and Beverage Minimum is $1000.

Greenhouse Room and Wine Cellar Room can be reserved jointly for groups of 60 - 100 guests.
~Facility Fee: $200 for evening and $350 for daytime events.
~Evening availability: Sunday through Friday this room is available at anytime with a Food and Beverage Minimum of $3250. On Saturday evenings this room is available from 4:00 pm to 6:30 pm with a $3250 Food and Beverage Minimum (limited availability).
~Daytime availability: Guests have a 3 hour time frame. Arrival time is flexible between 10:00 am and a departure time no later than 3:00pm. The Food and Beverage Minimum is $2000.

Bar Service
As the host or hostess, it is suggested that you provide some beverages for your guests. If needed, we can assist you with planning of the beverage service you desire including alcohol-free options, *hosted bar, **cash bar or no bar. We maintain a full selection of banquet wines, which you will find in the menu section of this packet. Shadowbrook does not permit alcoholic beverages purchased elsewhere to be served in the restaurant.
*Hosted Bar: When the host is responsible for all the charges for the beverages provided.
Day Events ONLY: A minimum of $350.00 in sales or $75.00 an hour if the $350 minimum is not met.
**Cash Bar: When guests pay for his or her own beverages.
Shadowbrook offers a wide variety of premium liquors and beers.
Domestic and imported beers starting at $5.25
Premium liquors starting at $5.50
Corkage: $20.00 for the first bottle and $30.00 for each additional.

Personalized Menus
Please read the menus carefully. Specific dietary needs or additional menu selections can be accommodated upon request. To ensure better service on those occasions when more than one entree is offered for parties fewer than 60, a custom printed menu may be provided for each guest so they may make their entrée selection on the day of the event. The menu header is customizable – please let me know what you would like this to read. For parties greater than 60, please provide entrée counts for the people attending; indicate which entrée they have selected by using place cards.

Service Charge
All charges are subject to a 19% service charge and California sales tax. The service charge reflects a Shadowbrook policy established for private events and encompasses more than just service of food and beverage. A portion goes towards the compensation for your service staff. The remaining balance goes to offset other overhead expenses related private events. California law requires that a service charge be subject to California sales tax. Any additional amount for your service staff is strictly voluntary.

Prices
The Shadowbrook makes every effort to maintain menu prices and selections. However, all prices are subject to change and items may not always be available. You will be notified no less than 30 days in advance of any changes.

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