Welcome to Shadowbrook…
Thank you for your interest in Shadowbrook's facilities and services for your wedding and reception. For 60 years Shadowbrook has been a favorite setting for exquisite weddings because of its romantic ambiance and magnificent setting on the banks of the Soquel Creek, in the delightful village of Capitola-by-the-Sea. Recognized for being the "Most Romantic Restaurant" in Northern California by the readers of San Francisco Focus, Shadowbrook will make your wedding day even more memorable.

More than just a beautiful setting, Shadowbrook's interior has an old world charm that will put you and your guests at ease. Our exceptional cuisine prepared by Executive Chef Ashley Hosmer, will have your guests amazed talking about their meal for years to come. Our extensive beverage selection allows you to tailor your special day to reflect your personal style. Our award-winning service, provided by experienced professionals, will ensure that your wedding day is carefree and elegant.

Enclosed is general information to assist you in your special day at Shadowbrook. For additional information, or to make your reservation, please don't hesitate to give me a call. I will be happy to schedule a personal appointment for a tour of our facility, and to discuss available options.

Shadowbrook is the most romantic setting for the most romantic wedding. We look forward to serving you.

Sincerely,
Allyson Grande
Special Events Coordinator
831.475.1222

> Wedding Information Request Form
> Private Dining Rooms
> Site Availability
> Fees & Expenses
> Additional Information
> Shadowbrook's Preferred Vendors

SITE AVAILABILITY

Shadowbrook provides tableside service in beautiful private dining areas.

Daytime
9:00 a.m. - 3:00 p.m.
100 guest maximum for ceremony, 225 guest maximum for tableside dining .

Evening
100 guest maximum for dining and ceremony
Available nightly, Except Saturday.
semi-exclusive use only
Times starting at 4:00 p.m. to 10:00 pm
12:00 p.m. – 6:00 p.m. available all year includes Saturday.

Suggested Agenda for Your Wedding Day
Bride and Groom arrive
Pre-Wedding photos
Guests arrive
Ceremony (for those who choose an on-site ceremony)
Champagne Reception / Hors d'oeuvers Service
Toast to Bride & Groom
Food & Beverage Service
Cake cutting & Service
Bouquet & Garter Toss
Conclusion

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FEES & EXPENSES

Saturday & Sunday Daytime 9:00 am to 3:00 pm: $2500
(food and beverage minimum: waived)
This fee provides exclusive use of the entire restaurant and gardens for your reception.

Any Day from 12:00 pm to 6:00 pm: $1500
(food and beverage minimum: waived) *100 guests max*

Monday thru Friday Daytime: $1250
(food and beverage minimum: $1000)

Sunday thru Friday Evening: $250-1000
(food and beverage minimum: waived-$2500) *100 guests max*
This fee provides exclusive use of designated private dining areas.

Weddings booked within 3 months of the wedding date receive a discount off of the Facility Fee

Special arrangements can be made for groups of 26 guests or less.
Please ask our Special Events Coordinator what these arrangements are.

Bar Service
As the host or hostess, it is suggested that you provide some beverages for your guests. If needed, we can assist you with planning of the beverage service you desire including alcohol-free options, *hosted bar, **cash bar or no bar. We maintain a full selection of banquet wines, which you will find in the menu section of this packet. Shadowbrook does not permit alcoholic beverages purchased elsewhere to be served in the restaurant.
*Hosted Bar: When the host is responsible for all the charges for the beverages provided.
Day Events ONLY: A minimum of $350.00 in sales or $75.00 an hour if the $350 minimum is not met.
**Cash Bar: When guests pay for his or her own beverages.
Shadowbrook offers a wide variety of premium liquors and beers.
Domestic and imported beers starting at $5.25
Premium liquors starting at $5.50

Wedding Cakes
At this time, Shadowbrook does not offer custom wedding cakes. Cakes and cupcakes purchased elsewhere are permitted to be brought in and served at a fee of $4.00 per guest.

Service Charge
All charges are subject to a 19% service charge and California sales tax. The service charge reflects a Shadowbrook policy established for private events and encompasses more than just service of food and beverage. A portion goes towards the compensation for your service staff. The remaining balance goes to offset other overhead expenses related private events. California law requires that a service charge be subject to California sales tax. Any additional amount for your service staff is strictly voluntary.

Deposit
A deposit is required to secure the date for your event and is due within 7 days of making a reservation. The deposit is equal to the food and beverage minimum or the facility fee when a food and beverage minimum is not required. It is applied to the final bill and the balance of charges is due at the completion of the reception. Deposits are refundable only when cancellation or date change is made more than 3 months prior to the event.

Final Bill
An estimate of the final bill is calculated once all of your menu and beverage selections are made. A credit card authorization for 50% of the final bill will be prepared and is due 6 weeks prior to your event. The remaining 50% of the final bill is due 3 weeks prior to your event.

Rehearsals
Our facilities are generally available for rehearsals between 11:00 am and 3:00 pm.
In order to ensure a well-planned ceremony it may be necessary that your officiate/minister be present at the rehearsal. Off-Site Ceremonies require a meeting to finalize all details of your reception.

Menu
Please read the menus carefully. For groups under 60; Pre-Select 2 entrée options and 1 vegetarian option with entrée counts. For groups over 60; Pre-Select 2 entrée options and 1 vegetarian option with counts or 2 entrée options without counts. Groups of 100 and up; 2 entrée selections with counts or 1 entrée selection without counts. Specific dietary needs or additional menu selections can be accommodated upon request.

Music
If requested, we will recommend popular, local musicians. The City of Capitola prohibits amplified music outside, but permits low-level, acoustical instruments. Background music is provided throughout the restaurant. Our equipment may be used to play your own compact discs. Some restrictions apply so please discuss your options with the Wedding Coordinator.

Flowers
We recommend local florists who consistently provide the highest quality of flowers and service. If flowers are to be delivered, please notify our Special Events Coordinator of the florist's name, telephone number and the approximate delivery time.

Cleaning
The Shadowbrook does not allow any rice, birdseed, etc… to be thrown either on the grounds or in the parking lots. Custom decorations must have prior Management approval. A fee will be assessed in the event that Shadowbrook is required to utilize its maintenance staff for cleaning up any personalized decorations, prohibited items thrown or for damage to Shadowbrook property.

Prices
The Shadowbrook makes every effort to maintain menu prices and selections. However, all prices are subject to change and items may not always be available. You will be notified no less than 30 days in advance of any changes.

Day-Of Coordination Services
Shadowbrook provides a professional staff to ensure that your Wedding day is perfect. We do not however provide any day-of coordination. If you think you would need a coordinator the day of your wedding or are not sure if you will need one please discuss with our Special Events Coordinator and she will be happy to point you in the right direction.

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ADDITIONAL INFORMATION

Deposit
A deposit is required to secure the date for your event and is due within 7 days of making a reservation. It is applied to the final bill and the balance of charges is due at the completion of the reception. Deposits are refundable only when cancellation is made more than 6 months prior to the event.

Final Bill
An estimate of the final bill is calculated once all of your menu and beverage selections are made. A credit card authorization for 50% of the final bill will be prepared and is due 6 weeks prior to your event. The remaining 50% of the final bill is due 3 weeks prior to your event.

Rehearsals
Our facilities are generally available for rehearsals from 11:00 A.M. until 2:00 P.M. In order to ensure a well-planned ceremony it is necessary that your officiate/minister be present at the rehearsal. Off-Site ceremonies require a meeting to finalize all details of your reception.

Personalized Menus
To ensure better service on those occasions when more than one entrée is offered, a custom printed menu may be provided for each guest so they make their entrée selection on the day of the event. For large weddings, entrée counts need to be provided 72 hours prior to your event.

Music
If requested, we will recommend popular, local musicians. The City of Capitola prohibits amplified music outside, but permits low-level, acoustical instruments. Background music is provided throughout the restaurant. Our equipment allows you to play your own compact discs, when special arrangements are made in advance.

Flowers
We recommend local florists who consistently provide the highest quality of flowers and service.

Cleaning
The Shadowbrook does not allow any rice, birdseed, or things similar, to be thrown either on the grounds or in the parking lots. Custom decorations must have prior management approval. A fee will be assessed in the event that Shadowbrook is required to utilize its maintenance staff for cleaning up any personalized decorations or prohibited items thrown, or for damage to Shadowbrook property.

Prices
The Shadowbrook makes every effort to maintain fees, menu prices and selections. However, all prices are subject to change and items may not always be available. You will be notified no less than 30 days in advance of any changes.

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SHADOWBROOK´S PREFERRED VENDORS

Ministers
Donna Gardner…..831.325.7254
Clyde Vaughn…..831.662.8908
Gary Shapiro…..831.685.4723
Barbara Boyd…..831.325.8808
Kyra DeBiaso…..831.970.1299

Musicians
Gino with Santa Cruz Ensembles (Jazz)…..831.818.1167
Juli Alexander (Harpist)…..831.393.1213
Terry Riversong (singer-guitarist) -- 831.475.0641 -- www.terryriversong.com
Dancing on Strings Trio (Cello, Violin & Guitar).....831.234.9022…..dancingonstrings.com
Adrian Cavlan (Disc Jockey) -- 831.427.0700 -- www.simsdj.com
Jack Crawford (Disc Jockey)…..831.423.4423…..www.musicnowdj.com

Photographers
Rebecca Stark…..831.325.4183…..www.rebeccastarkphotography.com
Neil Simmons…..831.331.5408…..www.neilsimmonsphotography.com
John Kaemmerling…..831.477.9077…..www.johnkphoto.com
Terry Way…..831.464.0939…..www.terryway.com
Kerrie & Dina…..831.706.6417 or 951.454.1579…..www.gettinhitchedstudio.com

Videographers
Adrian Calvan.....831.427.0700…..simsdj.com

Flowers
Lezlie Johnson -- 831.601.1531 -- www.montereyeventflowers.com
Sarah Pink (Pink Petals)…..831.335.2824…..pink-petals.com
Fionna Floral…..831.423.7636…..fionnafloral.com

Hair, Make-Up and Misc.
Shanna Peuse (Make-Up)…..831.247.1099…..shannasesthetics.com
Nicole Kinder (Make-Up)…..831.426.3363
Shawn Cavlan (Make-Up)…..831.464.2461

Bakeries
Just Cake…..831.345.9838…..www.justcake.com
Gayle's Bakery…..831.462.1200…..gaylesbakery.com
The Buttery…..831.458.3020…..butterybakery.com

Wedding Coordinators
Kyla Garnett -- 831.840.5036 -- kylagarnett@hotmail.com
Allison Weddings -- 831.427.3259 -- www.allisonweddings.com

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