100 guest maximum for dining and ceremony
Available nightly, Except Saturday.
Semi-exclusive use only
Times starting at 4:00 p.m. to 10:00 pm
12:00 p.m. – 6:00 p.m. available all year; including Saturday.
FEES & EXPENSES
Daytime 9:00 am to 3:00 pm: $2500
(food and beverage minimum: waived)
This fee provides exclusive use of the entire restaurant and grounds.
Any Day from 12:00 pm to 6:00 pm: $1500
(food and beverage minimum: waived) *100 guests max *
This fee provides use of the Lounge or Lower Patio for your ceremony and use of the Greenhouse and Wine Cellar for your Reception.
Sunday thru Friday Evening:
*100 guests max*
This fee provides exclusive use of designated private dining areas with a Ceremony on the Lower Patio.
Greenhouse: 60 guests max
$750 Facility Fee & $2500 Food and Beverage Minimum
Wine Cellar: 46 guests max
$500 Facility Fee & $2500 Food and Beverage Minimum
Redwood Room: 26 guests max
$350 Facility Fee & $750 Food and Beverage Minimum ($1500 on Saturdays)
Owner's Private Reserve: 18 guests max
$200 Facility Fee for 10
$450 Facility Fee for 18
*Facility fee for the Owner's Private Reserve (only) Includes:
Complimentary Wedding Cake, Champagne Toast and Chef Selected Appetizers.
Weddings booked within 3 months of the wedding date recieve a discount off of the Facility Fee
There are three Ceremony locations at Shadowbrook. The Rock Room Lounge serves as our indoor location. Its beautiful rock wall and large bay windows look up the garden terrace. There is seating for 65 guests and standing room for the remaining. The Redwood Patio can hold up to 26 guests and is joined with the Redwood Room; it over looks the Chef's Herb Garden and is fully heated. Lastly, our Lower Patio sits right along side the Soquel Creek and can hold up to 100 guests for a ceremony (8 chairs available for seating).
As the host or hostess, it is suggested that you provide some beverages for your guests. If needed, we can assist you with planning of the beverage service you desire including alcohol-free options, *hosted bar, **cash bar or no bar. We maintain a full selection of banquet wines, which you will find in the menu section of this packet.
Shadowbrook does not permit alcoholic beverages purchased elsewhere to be served in the restaurant.
*Hosted Bar: When the host is responsible for all the charges for the beverages provided.
Day Events ONLY: A minimum of $350.00 in sales or $75.00 an hour if the $350 minimum is not met.
**Cash Bar: When guests pay for his or her own beverages. Shadowbrook offers a wide variety of premium liquors and beers.
Shadowbrook offers custom wedding cakes designed and hand-made by our Pastry Chef, Robyn Wood. Shadowbrook offers cake tastings for up to 4 guests for $25.00.
*The minimum we charge for a cake is $45.00.
Wedding cakes begin at $3.50 and the price increases depending on design and detail. We ask that you submit an image of a cake you would like so Robyn can give you a price estimate.
Cup cakes are $4.00 each.
Desserts purchased elsewhere are permitted to be brought in and served at a fee of $4.00 per guest.
All charges are subject to a 19% service charge and California sales tax. The service charge reflects a Shadowbrook policy established for private events and encompasses more than just service of food and beverage. A portion goes towards the compensation for your service staff. The remaining balance goes to offset other overhead expenses related private events. California law requires that a service charge be subject to California sales tax. Any additional amount for your service staff is strictly voluntary.
A deposit is required to secure the date for your event and is due within 7 days of making a reservation. The deposit is equal to the food and beverage minimum or the facility fee when a food and beverage minimum is not required. It is applied to the final bill and the balance of charges is due at the completion of the reception. Deposits are refundable only when cancellation or date change is made more than 3 months prior to the event. After the three month period the deposit is half refundable. If cancellation is made less than one month prior the deposit is no longer refundable but can be applied towards a future date.
An estimate of the final bill is calculated once all of your menu and beverage selections are made. The Event Coordinator can then provide you with an estimated total for you to make final payments towards. Any differences will be paid at the conclusion of the event.
Our facilities are generally available for rehearsals between 11:00 am and 3:00 pm.
In order to ensure a well-planned rehearsal it is be necessary that your wedding party be present.
Off-Site Ceremonies require a meeting to finalize all details of your reception.
Selecting Your Menu
Please read the menus carefully. Specific dietary needs can be accommodated upon request. You must submit your menu before ANY wedding invitations are sent (3 months prior to wedding date).
We are willing to alter any entrée due to allergies and or illness. However, any alterations made to the contracted menu will slow down the service of the event. Please let the Event Coordinator know of any known allergies or illness so we can make a special dish for the guest and not slow down service.
The City of Capitola prohibits amplified music outside, but permits low-level, acoustical instruments. Background music is provided throughout the restaurant for your dining time. You may bring in a small ipod speaker and play your own music indoors providing it does not disturb the other patrons of the restaurant. DJ's are permitted in the Lounge during our daytime wedding hours of 9-3pm.
Some restrictions apply so please discuss your options with the Event Coordinator.
We recommend local florists who consistently provide the highest quality of flowers and service. If flowers are to be delivered, please notify our Event Coordinator of the florist's name, telephone number and the approximate delivery time. The florist or members of the wedding are responsible for placement.
The Shadowbrook does not allow any rice, birdseed, etc… to be thrown either on the grounds or in the parking lots. Custom decorations must have prior Management approval. A fee will be assessed in the event that Shadowbrook is required to utilize its maintenance staff for cleaning up any personalized decorations, prohibited items thrown or for damage to Shadowbrook property.
The Shadowbrook makes every effort to maintain menu prices and selections. However, all prices are subject to change and items may not always be available. You will be notified no less than 30 days in advance of any changes.
Day-Of Coordination Services
Shadowbrook provides a professional staff to ensure that your Wedding day is perfect. We do not however provide any day-of coordination. If you think you would need a coordinator the day of your wedding or are not sure if you will need one please discuss with our Event Coordinator and she will be happy to point you in the right direction.
1750 Wharf Road
Capitola-by-the-Sea, California 95010
Click Here For Dinner Hours and Other Information
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